Until, I finally awoke to the fact that my desk looked like hell, and I couldn't find a paper clip amidst all the clutter. I had too many papers lying around, too many teeny weeny thingies jumping around my laptop, which practically took over the center of my desk. Don't get me wrong, my desk isn't small, and my laptop isn't too big. It's just that I have too much stuff ON my desk which I practically don't use every single minute of the day.
So I decided to search the net for this 5S thing, and a twitter friend, @OlinTaha pointed out that it's now 6. And voila, after searching more, it really was 6!
Implementing the 6S Rules.
- SORT. After looking around and noticing this 2 big piles of paper, I decided to sort it all out. What to take note of:
- Company's retention policy on documents - this will help you decide which ones you need for reference and which ones you can throw away.
- What I need everyday - the documents/forms I need for my work everyday.
- Those that need immediate attention - very self explanatory, right?
- Pending items - reports, forms and others that need attention too or those that were just set aside for the time being because you prioritized.
- Trash bin/shredder - you need one near you so you can just immediately and painlessly toss your unnecessary clutter into these useful things.
- Set aside a "personal" space for your things like your pens, stapler, planner, binders, telephone, and even your mug.
- Just like any other space, try to maintain each one, do not let something get out of its "personal" space because once this happens, then it's not gonna be so orderly anymore.
- Add or put labels on folders, binders, containers, etc. A basic organizing skill, this also helps you identify the contents of a huge binder without creating chaos on your desk.
- Compartmentalize your bulletin/cork board. If you're like me and you have your own cork board in your office, go ahead and straighten things out. Separate personal notes and tacks from those work related. You can use adhesive tapes or colored pins to separate these compartments for easy reference.
- Again, be creative! Use colored papers, post-its or even colored adhesive tapes to set those "personal" spaces or labels. The more involved you get, the more importance you'd give to this order you have finally created.
Isn't that easy?
5S in the Office